Events & Networking - Hainan FTP Business Forum

Hainan’s First International Coffee Conference – Quick Recap

Tropical Hainan — Tue, 26 Aug 2025 02:32:19 +0000

The first ever Hainan International Coffee Conference wrapped up in Haikou on August 23. Over two days, coffee folks from 16 producing countries and more than 500 people from across China came together to talk beans, trade, and where Hainan fits into the bigger picture.

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The main theme was how Hainan can use its Free Trade Port status to connect better with global coffee resources. Some speakers looked at the logistics and policy side (easier importing, processing, and moving goods/people/equipment), while others focused on tech—like using AI to predict flavor profiles or digital tools to tighten up the supply chain.

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Branding got a lot of attention too. There was plenty of talk about Hainan building its own identity in the coffee world, not just being “another Yunnan” or “another Taiwan.” Coconut coffee came up as a local highlight—apparently it’s been around since the early 90s and still sells incredibly well, with new twists being added.

Outside the talks, the vibe was a lot lighter: coffee tastings, latte art shows from world champs, and networking sessions kept things interesting.

All in all, it felt like a solid first step in putting Hainan on the coffee map.

The Inaugural Hainan International Coffee Conference Opens August 22 in Haikou

Patrick Quinn — Wed, 20 Aug 2025 03:43:49 +0000

The first Hainan International Coffee Conference will be held in Haikou from August 22 to 23, 2025. Approved by the China Council for the Promotion of International Trade Hainan Committee, endorsed by the Hainan Provincial Government, and listed as a key provincial convention and exhibition project, the event marks a major milestone for the island’s coffee industry.

With the theme “New Business Formats, New Scenarios, New Models”, the conference will provide a platform for international dialogue, exploring global industry trends while focusing on opportunities for Hainan’s coffee sector in the context of the Free Trade Port.

Global Participation

Nearly 500 participants are expected to attend. As of now, 31 international guests from 13 major coffee-producing countries—including the United States, Germany, Italy, Brazil, and Ethiopia—have confirmed their participation. They bring expertise spanning production, innovation, and global market development.

Domestic participants represent 19 provinces, municipalities, and autonomous regions across China, covering the entire industry chain: from cultivation and processing to roasting, trade, branding, research, and investment. Attendees include representatives of international organizations, founders of leading brands, world champion baristas, academic experts, and investors seeking new opportunities.

Conference Highlights

The main venue will be the Haikou Westin Hotel. Over two days, the conference will feature high-level forums, roundtable discussions, an investment promotion fair, and product launches. Topics will include smart supply chains, AI integration, and cultural exchange, with sessions dedicated to analyzing growth opportunities for Hainan’s coffee industry and strengthening China’s role in the global market.

Draft Schedule of 2025 Hainan International Coffee Conference Download

On August 22, the Hainan Free Trade Port Coffee Industry Investment Promotion Conference will introduce policies and incentives aimed at building bridges for cooperation and investment.

A highlight of the second day, August 23, will be the unveiling of 20 new products from seven brands. These will include smart coffee machines, nitrogen-sealed concentrated extracts, and specialty single-origin Robusta grown in Hainan—showcasing both technological innovation and local character.

Immersive Side Events

In addition to the main conference, satellite events will run in parallel, featuring a specialty coffee exhibition, technique demonstrations by world latte art champions, a green bean competition, and other interactive activities designed to deepen industry exchange and enrich the experience for participants.

Hainan’s August–September 2025 Festival & Events Guide - TropicalHainan.com

Hainan is hosting 142 official tourism, culture, and sports events across the island in August and September 2025. These include 18 international events, 53 national-level activities, and 71 province-wide programs ...

www.tropicalhainan.com

How to Independently Organise or Co-Host Foreign-Related Economic and Technology Exhibitions in the Hainan FTP

Tropical Hainan — Fri, 07 Jan 2022 07:26:20 +0000

Examination and Approval of Foreign Institutions Independently Organizing or Co-Hosting Foreign-Related Economic and Technology Exhibitions in Hainan Free Trade Port

Name of the competent department: The Hainan Provincial Department of Commerce Code of implementing entity: 11460000008173846K246012100900002 Handling period specified by law: 30 workdays Explanation of the handling period specified by law： The application of an exhibition independently organized or co-hosted by a foreign institution for the first time should be completed within 30 working days upon acceptance of application documents; The application for non-first-time exhibition should be completed within 20 working days upon acceptance. The acceptance time should be calculated from the date when application materials are complete. Consultation at the window： Comprehensive Window, 1st Floor, Hainan Government Affairs Service Center, No.3 Wuzhishan South Road, Haikou City, Hainan Province (no specific window number distinction) Time for receiving at the window： 8:00-12:00 and 14:30-17:30 from Monday to Friday (except for statutory holidays) Consultation phone： 0898-65328982： 0898-65306231 Complaint phone： 0898-12345 Document References (1) "The State Council's Reply on Approving the Temporary Adjustment and Implementation of Relevant Administrative Regulations and Documents of the State Council in Pilot Areas for Comprehensively Deepening the Innovative Development of Service Trade" (State Council No. 94). (2) "Decision of the State Council on the Establishment of Administrative Licenses for Administrative Examination and Approval Items Really Needed to Be Retained" (State Council Order No. 412, 2004) Item 179: Approval of projects for holding foreign economic and technology exhibitions in China. (3) "Notice of the General Office of the State Council on Strengthening the Management of Holding Foreign Economic and Technology Exhibitions in China" (General Office of State Council No. 25). (4) "Interim Measures for the Administration of Holding Foreign Economic and Technology Exhibitions in China" (Department of Foreign Trade, Ministry of Commerce No. 325). (5) "Notice on Reaffirming and Clarifying the Relevant Provisions on Holding Foreign economic and Technology Exhibitions in China" ((Department of Foreign Trade, Ministry of Commerce No. 651). (6) Announcement of the Ministry of Commerce (No. 10, 2011). (7) "Decision of the State Council on Canceling and Decentralizing a Batch of Administrative License Items" (State Council No. 6). ( "Notice of 20 Departments including the Ministry of Commerce on Several Measures to Promote Trade Liberalization and Facilitation of Hainan Free Trade Port" (Free Trade Zone and Port Construction Coordination Department of the Ministry of Commerce No. 58). 1、For foreign institutions holding foreign-related economic and technology exhibitions independently: (i) The foreign institution must be legally registered in the country where it is located (the registration documents of the foreign institution and the certification of the institution by the Chinese embassy or consulate in the country where it is located must be provided). (ii) Foreign institutions must have the ability to undertake civil liability independently. (iii) If two or more foreign institutions are to jointly host th e foreign-related economic and technology exhibitions, the major organizer shall perform applicant duty for the approval. (iv) Application materials shall be submitted at least 6 months in advance for the first time and at least 3 months in advance afterward. 2、For foreign institutions co-hosting foreign-related economic and technology exhibitions: (i) The foreign institution must be legally registered in the country where it is located (the registration documents of the foreign institution and the certification of the institution by the Chinese embassy or consulate in the country where it is located must be provided). (ii) The co-hosting institution must have the ability to undertake civil liability independently. (iii) If a foreign institution cooperates with or entrusts a domestic partner to jointly host a foreign-related economic and technology exhibition in Hainan Free Trade Port, the major organizer shall perform applicant duty for the approval. (iv) If the domestic co-host is an enterprise legal person, the business scope on the business license must cover exhibition, exhibition services and other relevant contents. If it is a social organization or Government-sponsored Institution with legal person status, the business scope of the legal person registration certificate held must cover exhibition, exhibition services and other relevant contents. (v) Application materials shall be submitted at least 6 months in advance for the first time and at least 3 months in advance afterward. 1 Letter of application Click Blank Sample Mandatory Original electronic edition Prepared by the applicant To explain the apply reasons, it is required to affix the application with the official seal or the signature of the legal representative of the apply unit (signature of the legal representative of the apply unit is acceptable for foreign institution, the same below) 2 Application form Click Blank Sample Mandatory Original electronic edition Prepared by the applicant The application form must be filled in accurately and completely with concise and to the point exhibition content, and shall be affixed with official seal or legal representative signature of the apply unit. 3 Organizer registration documents Mandatory Original electronic edition Issued by government departments (the supervision department of the market or civil departments) If the exhibition is held independently by a foreign institution, the registration documents of the foreign institution and the certification of the institution by the Chinese embassy or consulate in the country where it is located shall be provided. If the exhibition is held jointly, the registration documents of the foreign institution and the certification of the institution by the Chinese embassy or consulate in the country where it is located, as well as the business license of enterprise legal person, registration certificate of social organization or government - sponsored institution with legal person status, and Organization code certificate of domestic co - host according to its business nature shall also be provided. 4 Agreement among all hosts not Mandatory Original electronic edition Prepared by the applicant If there are two or more hosts, a joint agreements signed by all the hosts should be provided.No provision is required in case of sole host. 5 Agreement between Host and Organizer not Mandatory Original electronic edition Prepared by the applicant If there are two or more hosts, the host and organizer protocol signed by all the organizers jointly or separately with the hosts should be provided. No need to provide if there is no organizers. 6 Proof of Change of Host not Mandatory Original electronic edition Prepared by the applicant If the host of previous exhibitions no longer participates in hosting this exhibition, it should provide corresponding certification materials and affix the official seal or signature of the legal representative. No need to provide if there is no change in the host; if a new host is added, the materials should be provided in accordance with the requirements of items (4) and (5). 7 Exhibition Information Mandatory Original electronic edition Prepared by the applicant Information of exhibition organizational structure, investment, and promotion; List of overseas exhibitors, including the company's Business license, address, country, etc. List of buyers, including name, nationality, Business license, address, etc. 8 Exhibition Emergency Plan Mandatory Original electronic edition Prepared by the applicant It should include specific security measures and make clear who is responsible, with the official seal of the Host or the signature of the legal representative. 9 Exhibition Intellectual Property Rights (IPR) Protection Scheme Mandatory Original electronic edition Prepared by the applicant Specific IPR protection measures such as cracking down on infringements and fake and shoddy products should be included. IPR protection offices should be set up at the exhibition site to carry out IPR protection assistance, reporting complaints and handling complaints, etc. The official seal of the host or the signature of the legal representative should be affixed. 10 Approval of the Previous Session of the Exhibition Mandatory Original and Copy electronic edition Issued by government departments (The Hainan Provincial Department of Commerce) For subsequent sessions of an exhibition, if the previous session did not apply for approval according to the provisions, an explanation document should be attached. Steps Approver Consultation phone Application Time Limit 1 Acceptance Chen Caishu 0898-65306231 1 workday 2 First examination Liu Jiancai 18 workdays 3 Examination Fu Jun 0898-65225773 5 workdays 4 Decision making Cui Jian 5 workdays 5 Accreditation and delivery Chen Caishu 0898-6530623 11 workdays FAQ 1 Q Whether foreign institutions can independently organize foreign-related economic and technology exhibitions in the People's Republic of China? A At present, foreign institutions are only allowed to independently hold foreign-related economic and technology exhibitions in the Hainan Free Trade Port. 2 Q Will the Department of Commerce of Hainan Province accept the application materials if it is submitted later than the specified time limit due to special reasons? A Application materials shall be submitted at least 6 months in advance for the first time and at least 3 months in advance afterward. Applications materials submitted later than the specified time limit must be supported by a explanation statement. If the situation is really special, we will conduct online examination according to the regulations and issue the approval document as soon as possible. To ensure that the eligible exhibitions obtain the approval document in time, the organizers are requested to submit the application materials according to the specified time limit. 3 Q Can application materials be submitted in languages other than Chinese or English? A Only Chinese or English application materials will be accepted. Application materials in other languages must be translated into Chinese or English.