Setting up a company in Hainan is only the first stage of starting operations. After registration, businesses may need to complete a number of tax administration procedures to ensure their information is correctly recorded and to access electronic tax services.

This guide explains three procedures listed in Hainan’s government service system:

• reporting company bank account information;
• filing financial accounting system and accounting software information;
• signing a tripartite agreement for electronic tax payments.

These are separate procedures. Which procedures apply depends on the company’s own individual circumstances.

At a glance

Who it is for:
Businesses that need to complete the relevant tax administration procedures.

Responsible authority:
Tax authorities.

Application method:
Online through the tax service system or through a tax service window.

Processing time:
Commitment time: immediate handling
Statutory processing limit: 1 working day

Fee:

No fee

Online portal:
Applications can be handled through the Hainan Electronic Tax Bureau.

Tax service hotline:
0898-12366

1. Report your company bank account information

When a company or other business operator opens or changes a bank account, it must report the account information to the tax authority.

This procedure is called 存款账户账号报告 (Reporting Bank Deposit Account Details).

Under Article 17 of the Implementing Rules of the Tax Collection and Administration Law, businesses must report their bank account information within 15 days of opening an account, or within 15 days of any change.

Who normally handles this?
For a small business, bank account reporting will usually be handled by the company’s accountant, finance staff or outsourced tax-services provider rather than by the owner personally. They submit the account information to the company’s competent tax authority.

What you need to provide

The materials listed for this procedure are:

纳税人存款账户账号报告表

Taxpayer Deposit Account Report Form

• Original
• 2 copies
• A4 format
• Paper and electronic format
• Company seal required

账户、账号开立材料

Bank account opening materials (issued by your bank)

• Photocopy
• 1 copy
• A4 format

社会保险费缴费存款账户账号报告表

Social Insurance Contribution Deposit Account Report Form

• Original
• 1 copy

How to apply

Applications can be submitted:

• online through the Hainan Electronic Tax Bureau; or
• through a tax service window.

The procedure record indicates that no offline visit is required.

Processing time and fee

• Commitment processing time: immediate handling
• Statutory processing limit: 1 working day
• Fee: none

2. File your financial accounting system and accounting software information

If you set up a business in Hainan, for example, a coffee shop, consultancy or trading company, you will normally need to tell the tax authority how the business keeps its accounts. This includes filing details of your accounting system or accounting method, and your accounting software if you use computerised bookkeeping.

Under Article 24 of the Implementing Rules of the Tax Collection and Administration Law, this filing must be completed within 15 days of receiving the business’s tax-registration documents. Accounting software and related materials must be filed before the software is used.

This procedure is called 财务会计制度及核算软件备案报告 (Filing Financial Accounting Systems and Accounting Software Information).

Who normally handles this?
For a small business, this filing will usually be handled by the person or firm responsible for the company’s accounts. That may be an in-house accountant or, for many smaller businesses, an outsourced accounting or tax-services provider.

What you need to provide

财务会计制度及核算软件备案报告书

Financial Accounting System and Accounting Software Filing Report

• Original
• 2 copies
• A4 format
• Required
• Company seal required

Financial accounting system or accounting method document

• Original
• 1 copy
• A4 format
• Required
• Company seal required

Accounting software and user manual

• Photocopy
• 1 copy
• Not required unless the taxpayer uses computerised bookkeeping

How to apply

Applications can be submitted:

• online through the Hainan Electronic Tax Bureau; or
• through a tax service window.

The procedure record indicates that no offline visit is required.

Processing time and fee

• Commitment processing time: immediate handling
• Statutory processing limit: 1 working day
• Fee: none

3. Sign a tripartite agreement for electronic tax payments

If your business wants to pay taxes electronically through its bank account, you can set up a tripartite agreement between the business, the tax authority and the bank.

This procedure is called 三方协议签订 (Signing a Tripartite Agreement).

The agreement authorises the bank to transfer amounts due to the tax authority through the electronic tax-payment system. This can be used for taxes, late-payment surcharges and fines.

For a small business, the practical benefit is that tax payments can be made through the company’s bank account rather than handled as a separate manual payment each time.

This procedure is not necessarily required for every business. It is relevant where the company wants to use this electronic bank-payment arrangement.

Who normally handles this?
For a small business, this will usually be handled by the company’s accountant, finance staff or outsourced tax-services provider rather than by the owner personally. They will normally coordinate with the company’s bank and the competent tax authority to set up the agreement. If the paper route is used, the bank may need to sign and stamp the tripartite agreement before it is submitted.

If you are unsure whether your business needs the agreement, ask your accountant or tax-services provider, or contact the company’s bank or competent tax bureau. Applications can also be handled through the Hainan Electronic Tax Bureau.

What you need to provide

委托银行代缴税款三方协议（委托划转税款协议）

Tripartite Agreement for Bank-Authorised Tax Payment

• Original
• 3 copies

The procedure guidance states that submitting an agreement already signed and stamped by the bank is sufficient for processing.

Agent identity card

• Original
• 1 copy
• May be exempted from submission according to the procedure guidance

How to apply

Applications can be submitted:

• online through the Hainan Electronic Tax Bureau; or
• through a tax service window.

The procedure FAQ states that the agreement can also be signed through the electronic tax bureau.

Result issued

The result issued is:

委托银行代缴税款三方协议（委托划转税款协议书）

Tripartite Agreement for Bank-Authorised Tax Payment.

Processing time and fee

• Commitment processing time: immediate handling
• Statutory processing limit: 1 working day
• Fee: none

Important point

These three procedures are related to business tax administration, but they are separate services rather than a single registration process.

Companies should confirm which procedures apply to their circumstances through their competent tax service channel before applying.

Where and how to apply

Businesses can apply through:

• Hainan Electronic Tax Bureau;
• Hainan government service platforms;
• local tax service halls.

The Hainan tax service hotline is:

0898-12366

Legal basis

The procedure records cite:

• Tax Collection and Administration Law of the People’s Republic of China, Article 17, for bank account reporting.
• Tax Collection and Administration Law of the People’s Republic of China, Articles 19 and 20, for financial accounting system and accounting software filing.
• Tax Collection and Administration Law of the People’s Republic of China, Articles 17, 19 and 20, and Article 40 of the Implementing Rules of the Tax Collection and Administration Law, for the tripartite agreement procedure.

Official sources

存款账户账号报告 — Reporting Bank Deposit Account Details
Issuing authority: State Taxation Administration Haikou Longhua District Tax Bureau
Official procedure — Hainan Government Service Network

财务会计制度及核算软件备案报告 — Filing Financial Accounting Systems and Accounting Software Information
Issuing authority: State Taxation Administration Haikou Meilan District Tax Bureau
Official procedure — Hainan Government Service Network

三方协议签订 — Signing a Tripartite Agreement for Electronic Tax Payments
Issuing authority: State Taxation Administration Haikou Longhua District Tax Bureau
Official procedure — Hainan Government Service Network